VACANCY ANNOUNCEMENT

POSITION:    Administrative Assistant

                        Geary Community Nursing Home

LOCATION:  Economic Development, Concho, Oklahoma

ISSUE DATE: October 21, 2008           CLOSING DATE:  until filled

Description Summary:  Some typing and telephone skills, use of computer, adding machine, copy machine, fax machine and other office equipment.

DUTIES AND RESPONSIBILITIES:

• Perform Administrative Assistant functions as necessary or as directed, which includes typing and preparing confidential reports, statistical and financial data, proof reading and correcting letters, drafts, reports, etc., for grammar punctuation, spelling, etc.
• Perform administrative requirements such as completing necessary forms, reports, etc.  Type and file correspondence as directed.  Able to follow written and oral instructions.  Possess the ability to make independent decisions when necessary.  Greet and direct visitors, including vendors, job candidates and customers. 
• Handle confidential matters and administrative matters as directed.  Maintain confidentiality.  Maintain confidentiality of all pertinent resident care information to assure resident rights are protected. 
• Mail out monthly statements to resident’s responsible party monthly.  Collect accounts receivable and prevent past-due accounts.  Record payments received to cash receipts journal, prepare accounting reports and keep financial records current.  Perform required procedures for processing invoices, issuing checks for paying accounts payable, as well as compile information to be submitted to accountant.
• Maintain vendor files.
• Arrange for pre-employments tests, physical, criminal checks, etc.

QUALIFICATIONS:

• Must be able to read, write and speak the English language, High School Diploma or GED required, courses and/or college classes in bookkeeping, accounting and finances preferred.  Experience in Long Term Care Medicaid Billing, Accounts Payable required.   Pass OSBI background check and Drug Screening.

SALARY:  Commensurate with Education and work experience.

APPLICATION PROCEDURE:  Submit Tribal Application, resume, transcripts, diplomas, copy of a Valid State Driver’s License and CDIB to:

Cheyenne and Arapaho Tribes
Personnel Department
P. O. Box 38
Concho, Oklahoma  73022
Or e-mail anwhite@c-a-tribes.org